Department Manager - Procurement (Store Equipment)

Responsibilities

• Develop and implement purchasing and contract management instructions, policies, procedures and vendor selection criteria
• Direct and coordinate activities of staffs engaged in buying and distributing goods and services for the relevant departments
• Control purchasing department budgets
• Forecast demand for services and products
• Conduct or get market research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality; forecast price trends and their impact on future activities
• Develop purchasing strategies to ensure cost savings and supplier performance targets are met or exceeded
• Represent company in negotiating trading terms, contracts and formulating policies with suppliers and monitor quality of goods or services provided
• Develop and update the sources of vendors and market prices database
• Evaluate bids and make recommendations based on commercial and technical factors
• Ensure suppliers are aware of business objectives; undertake value-for-money reviews of existing contracts and lead periodic performance reviews for vendors
• Liaise between suppliers, manufacturers and relevant internal departments
• Build and maintain good relationships with new and existing key suppliers
• Process payments and invoices in line with the agreed trading terms
• Resolve vendor or contractor claims and disputes
• Keep contract files and use them as reference for the future
• Keep a constant check on stock levels
• Prepare reports regarding market conditions and merchandise costs
• Provide reports and statistics on spending and saving
• Any ad-hoc project as required

Qualifications

• Bachelor or advanced degree in Administration, Trade, Finance
• At least 8 years of experience in procurement field
• Good command of spoken and written English
• Strong Excel / PowerPoint / database skills and experience with ERP software
• Strong analytical skills and logical thinking
• Good interpersonal and leadership skills
• Strong communication, presentation, collaboration, negotiation, problem-solving and team management skills
• Result-oriented with ability to work well under ambiguity, changes, pressure, detailed information and tight deadlines
• Highly committed to professional ethics