Secretary and Personal Assistant

Job Description

• To act as a first point of contact dealing with correspondence and phone calls
• Perform variety of secretarial duties and administrative support to management
• To proactively manage and coordinate the diary of the Executive Management by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
• To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.

Qualifications

• Bachelors degree or higher in Business Administration or related field
• Have education background from Secretary college will be an advantage
• At least 5 year-experience as Secretary to Executive Management in Insurance or Finance Banking
• Basic financial knowledge to perform responsibilities related to cost control to budget administration.